In line with General Data Protection Regulations (GDPR) – including Privacy Notices and Retention Policies

At Park Road Academy, we strive to provide the best education, care, and support for every child. To do this effectively, we gather, store, and use personal information. Most of this information is used within school to plan and deliver the highest quality of care and education each day.

- 👶 Personal Details: Name, date of birth, address, ethnicity, home language, religion, gender
- 🏥 Health Information: GP details, medical needs, accessibility, dietary needs
- 🏫 Attendance & Punctuality: School attendance records
- 📚 Education Records: Previous school/pre-school information, attainment and progress
- 📊 Assessment Data: Test results, external agency assessments (e.g., educational psychologist, speech therapist)
- 👮 Safeguarding Information
- 📸 Photographs (for school activities)

- 📄 Personal Details: Name, address, ethnicity, home language, religion, gender
- ☎️ Contact Information: Telephone numbers, email addresses
- 🏥 Health & Accessibility Needs (if relevant)
- 💼 National Insurance Number: For eligibility checks (Pupil Premium Funding)
- 👮 Safeguarding Information
- 📸 Photographs (e.g., school events, CCTV)

Your information and your child’s information help us provide the best educational experience. We use it to:
- Keep our records accurate and up-to-date
- Plan and deliver care, well-being, and education
- Seek additional or specialised support (with your consent)

All staff have a legal duty to keep your information confidential. We use a secure system with:
- 🔐 Encryption
- 🔑 Password Protection
- ✅ Verification

In extreme cases, where safety is at risk, we may need to share information without consent (e.g., safeguarding concerns).

By law, we are sometimes required to share information with government bodies and other organisations. We will never share personal information about you or your child without your permission unless we are legally required to do so.